![]()
|
|
REVISED AND RESTATED
BY-LAWS
OF
BROOKWOOD SWIM & TENNIS CLUB, INC.
BUSINESS OF THE COMPANYNAMEThe name of the Corporation shall be BROOKWOOD SWIM & TENNIS CLUB, INC.PURPOSEThe purpose and object for which the Brookwood Swim & Tennis Club, Inc. (hereinafter the “Corporation” or “Club”) is formed is not for profit, but to build and operate a swimming club for the benefit of Members, their families and guests, to advance interest in swimming and other athletic activities and to do all things necessary and incidental to accomplish this purpose.To carry out these purposes, the Corporation shall have the power to purchase, acquire, hold, manage, rent, lease, mortgage, sell and convey any and all real estate and personal property that may be necessary, advisable or incidental to the carrying out of the aforesaid purposes.BOARD OF DIRECTORSELECTIONThe Board of Directors shall be comprised of nine (9) Directors. In its discretion, and upon a two-thirds (2/3) majority approval, the Board of Directors may increase or decrease the number of Directors, provided there are at least five (5) but no more than twelve (12) Directors on the Board of Directors at all times. Election of Directors shall be held annually on the third Sunday in August. Directors shall take office in October of the year elected and shall serve in office through September 30 of the year their term expires, or until a successor is duly elected and qualified.Directors shall be elected by the Members of the Club. Each Family Membership of the Club shall be entitled to cast two votes for the election of each Director, and each Family-No Children Membership and Individual Membership of the Club shall each be entitled to cast one vote for the election of each Director. Voting shall be non-cumulative.Each year, any Member may submit the name or names of candidates for election to the Board of Directors on or before the third Sunday of July. Ballots of such names in nomination shall be provided to the Membership. The ballots may be cast via mail or by depositing them at the principal office on or before the third Sunday in August.Election results shall be announced on the third Sunday in August. The existing Board of Directors shall appoint three of their number to tabulate and report the results of the election. All nominees may be present while votes are tabulated, but the count shall not be delayed, suspended, or rescheduled due to the failure of a nominee to be in attendance.TERMEach elected Director shall serve a term of three (3) years. The terms of the Directors on the Board of Directors shall be staggered, so that the terms of one-third (1/3) of the Directors will expire each year. If the Board of Directors approves a change in the number of Directors in accordance with Section 2.1(A) of these Revised and Restated By-laws, the Board must adopt a resolution setting forth the way by which the terms of those Directors will be staggered.POWERS, DUTIES AND RESPONSIBILITIESThe Board of Directors shall have the following powers, duties and responsibilities:Transact all Club business and make and amend rules for the regulation of use of Club property;Supervise the admission and ejection of Members of the Club;Sell and acquire real estate in the name of the Corporation;Construct, purchase, maintain and operate property and facilities pursuant to the purpose and aims of the Corporation as stated in Section 1.2Borrow money from a bank, mortgage company, or individual in such amounts and upon terms as are appropriate as it, in its discretion, may determine, execute promissory notes, mortgages or other obligations, and pledge or mortgage property as security;Elect Officers in accordance with the provisions of Article IIIAppoint and remove such agents, servants or employees as it may deem necessary, and fix their duties and compensation;Create committees, define the duties and powers of such committees, and appoint Members to serve thereon;Fix rules and conditions governing the admission of Members to the Club, consistent with these Revised and Restated By-laws;Fix rules governing the operation and management of the Club, its property and facilities;Provide, by regulation the procedure for the sale and transfer of its bonds; andEmploy agents, experts and counsel, delegate discretionary powers thereto, compensate such for reasonable fees, and rely upon the information and advice furnished thereby.VACANCIESIn the event of a vacancy on the Board of Directors, such vacancy will be filled by a majority vote of the Board of Directors. The Director appointed to fill such vacancy will serve as such until the next annual meeting of the Membership.REMOVALAny Member of the Board of Directors may be removed for just cause by two-thirds (2/3) vote of the Membership of the Board of Directors.MEETINGSThe Board of Directors shall meet at least once per month during the months of March, April, May, June, July, August, September and October, and at such other times as it deems necessary.A majority of the Directors on the Board of Directors shall constitute a quorum.The approval of a majority of the Directors present at a meeting where a quorum is present shall be the act of the Board of Directors.CLUB MEMBERSHIPAny Member of the Board of Directors who ceases to be a Member of the Club shall automatically cease to be a Member of the Board of Directors. All Members of the Board of Directors must be Members of the Club.MEMBERSHIP DUES AND FEESThe Board of Directors shall fix the annual dues of the Members, which shall be effective from March 15th through the succeeding March 14th. Such dues shall be sufficient to provide for the necessary operation, maintenance and improvement of the Club’s facilities and enable the Club to operate on a sound and equitable basis.The Board of Directors is authorized to fix fees for unusual and extraordinary services.OFFICERSELECTIONEach year, the newly elected Directors shall meet on the first Wednesday in October to elect Officers.The Officers of the Club shall consist of a President, Vice President, Secretary, and Treasurer, each of whom will serve a one year term. The Board of Directors, in its discretion, may create any other offices it deems necessary, and appoint one or more persons, who need not be Members of the Club, to hold such offices.OFFICESPresident. The President shall preside at the meetings of the Members and the Board of Directors, and shall perform all other duties usually connected with the office of President. He shall sign and execute all contracts, deeds, mortgages, and leases in the name of the Corporation, and shall, with the Secretary, counter-sign all Membership certificates.Vice President. The principal duty of the Vice President is to discharge the duties of the President in the event of absence or disability of the President.Secretary. The Secretary shall send out the notices of the meetings of the Club and of the Board of Directors, keep the meeting minutes, and attend to the correspondence pertaining to his office. He shall, with the President, have the ability to counter-sign all Membership certificates and shall keep all certificate records and all other records and papers of the Corporation.Treasurer. The Treasurer shall attend to keeping the accounts of the Club, collecting its dues and revenues and paying the bills, subject to general supervision by the Board of Directors. He shall deposit funds of the Club received by him in the name of the Club in such depository as may be authorized by the Board and shall perform other duties connected with his office. All checks of the Corporation less than One Thousand Dollars ($1,000.00) may be signed by one (1) Officer with signing privileges. All checks of the Corporation greater than One Thousand Dollars ($1,000.00) shall be signed by two (2) Officers, however such checks must also be approved by the Board of Directors. The Board of Directors may by resolution, from time to time, increase or decrease the threshold amount required for the execution of checks by one Officer with signing privileges. The Board of Directors shall authorize which Officers have check signing privileges by resolution. All Officers shall be bonded by an approved surety company in the amount of One Hundred Thousand Dollars ($100,000.00), which amount may be increased by a resolution of the Board of Directors.MEMBERSCLASSESClub Membership shall be divided into three (3) classes: Family Membership, Family-No Children Membership, and Individual Membership.Family Membership. Membership in the Club shall not exceed 450 Family Memberships. For the purpose of these by-laws, the term “Family Membership” shall include:Head of household;Spouse; andAny relative permanently residing in the household.Family-No Children Membership. Membership in the Club shall not exceed 30 Family-No Children Memberships. For the purpose of these by-laws, the term “Family-No Children Membership” shall include any two individuals, one of which is the head of household, cohabiting together who have no children currently residing in the house or who have children residing in the house but none of which are age 21 or younger. Except as provided in Section 2.1(B), this Membership shall include all the rights, privileges and responsibilities of a family Membership.Individual Membership. Membership in the Club shall not exceed 30 Individual Memberships. For the purpose of these by-laws, the term “Individual Membership” shall include only the individual in whose name the Membership certificate is issued, with all rights, privileges and responsibilities of a family Membership. Except as provided in Section 2.1(B), this Membership shall include all the rights, privileges and responsibilities of a family Membership.BOND REQUIREMENTSAs a condition precedent to admission into the Club, an applicant for a Family Membership is required to purchase a Family Membership bond in the amount of Five Hundred ($500.00) Dollars; an applicant for an Family-No Children Membership is required to purchase a Family-No Children bond in the amount of Three Hundred Seventy-Five ($375.00) Dollars; and an applicant for an individual Membership must purchase an Individual Membership bond in the amount of Two Hundred Fifty ($250.00) Dollars. If and when Membership is relinquished or otherwise withdrawn, such bonds will be redeemed at such time as it is sold by the Club to a replacing Member, provided the Club has maintained its projected Membership.A person must be twenty-one (21) years of age or older to be a bond holder.Transfer to a Higher Bond Level. Any Member who has purchased a Family-No Children or Individual Membership bond may purchase a Family Membership bond by surrendering his current Membership bond to the Board of Directors and paying an amount equal to the difference between the Family Membership bond and the bond currently held. Any Member who has purchased an Individual Membership bond may likewise purchase a Family-No Children bond by surrendering his current Individual Membership bond to the Board of Directors and paying an amount equal to the difference between the Family-No Children Membership bond and the Individual Membership bond. Members may not transfer an existing Family Membership or Family-No Children Membership to a Family-No Children Membership or Individual Membership until such Member’s current bond has been transferred pursuant to Paragraph 4.2(A).
In order for the Club to function in the
most economic manner, it is necessary that the number of dues paying
Members remain at a minimum level to be established by the Board of
Directors.
|